How to Setup a Coworking Space for Maximum Productivity

April 12, 2024
How to Setup a Coworking Space for Maximum Productivity

The coworking culture has been evolving for quite some time now, and with the recent pandemic, businesses realise its cost-effective and productive aspects more than ever, thereby surging its growth even further. It’s also evidently seen that apart from freelancers and start-ups, nowadays, even medium and large scale organisations are strategically using coworking spaces for different purposes.

While coworkers are availing of its promised benefits, many are still finding ways to optimise their maximum productivity. Especially companies trying to adapt to a hybrid workplace model through coworking spaces, are finding it difficult to understand how to set up a coworking space to maximise productivity.

This article lists a few ways to set up a coworking space to maximise productivity in simple yet effective ways.

Focus on Space Planning

As coworkers will be working outside a traditional office or workplace, space planning is critical in creating a productivity-centered workspace. To do this, you should consider a few basic things when it comes to space planning, such as the following:

  • Adequate spacing arrangements, be it to work alone comfortably or as a team depending on the nature of job roles. Make sure the workspace is not cramped and has enough space for sufficient foot traffic seamlessly.
  • Seating arrangements and workstations should be comfortable for long working hours. Make sure there is space to stretch out, relax a bit, and most importantly, have space for a breath of fresh air or light.
  • Noise control features to promote better focus and fewer distractions. You can consider having a sound system in place to avoid distractions and reduce noise. Try investing in some noise-blocking headphones or putting up a sign by your desk saying not to be disturbed.

When you consider these factors in your coworking space planning, it’s easier to create a work environment that allows productivity with minimal idle time.

It is also important to emphashise that the first step towards understanding how to set up a coworking space to maximise productivity, should be assessed with the number of employees in the company opting for coworking, and then the type of their jobs.

Make Use of Call and Mail Management Services

After apt space planning, one of the most effective ways to maximise coworking space is to use call and mail management services. Most standard coworking space providers have several value-adding services as part of their workspace package; one of them is their mail management services.

As most are already aware, one of the significant drawbacks that reduce workplace productivity is repetitive calls. Using this service as a company in general can contribute to major cost savings. This means that a company will not have to maintain a separate team or hire staff for admin and call management services.

The same applies to IT support. Many leading and reliable coworking space providers like The Executive Centre offer IT support services. This can reduce inefficiencies that can set in coworking spaces among employees when they have technical defaults, and also minimize the downtime to resume tasks.

All in all, this means that instead of having yourself or your team manage them in a coworking space, you have the option of allowing a professional team under the workspace service provider to handle them. This way, you and your team will have ample time to focus on the core business areas and other decision-making processes that require critical thinking skills.

Build Significant Business Networks

Although not directly related to productivity, if a company is trying to understand how to set up a coworking space to improve productivity, building networks is a strategic way that should not be overlooked. As we all know, coworking spaces provide a reliable option to connect and build networks as people from different industries and interests work in a shared space.

When coworkers build networks, they get exposure to different aspects of industries, solve problems, and even develop new skills. If you look in-depth, these learning and experiences through building networks help you and your workers broadly approach work with new skills and knowledge, which has a significant impact on boosting workplace productivity.

Planning How to Setup a Coworking Space the Right Way

It’s important to mention that maximising productivity in a coworking space also heavily relies on the choice of the coworking space provider, their policies, standards, and all other related amenities included in the package. So make sure that your choice of coworking space provides great value additions to maximise workplace productivity alongside cost benefits.

To do that, you need to assess the goals you are expecting out of a coworking space, what facilities or amenities you are looking for, location, accessibility to staff, and budget considerations. This can help you narrow down options and plan how to set up a coworking space to maximize productivity.

At The Executive Centre locations in Dubai and Abu Dhabi Global Market Square, our coworking spaces are catered to today’s modern professionals. We also offer perfectly customisable coworking plans to meet your and your team’s precise workspace needs and maximise productivity in ways you prefer.

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