Why Is Space Management Important For An Office

Depending on the nature and size of businesses, organisations require adequate spaces to carry out their operations. Organising these office spaces also demands a significant cost – of both time and money. 

Space management is a combination of an interior and architecture process where different physical workspaces in a serviced office are controlled and managed in a certain way that benefits both an organisation and its employees. Reflecting slightly on the concept of a modern smart building, space management in an office is important for the following reasons.

Effective Space Utilisation 

It is believed that at least 42% of global commercial office space is underused. Space management allows offices to ensure that office spaces are utilised to their fullest across the organisation and its respective operations. As businesses grow, it’s natural for organisations to expand by welcoming new talent or by accepting a larger body of clients and customers at any given time. 

Regardless of the reason, when there is a space shortage, organisations are compelled to opt for pricey space adaptations like expanding building space or even relocating to a bigger building which all comes with a significant cost. 

Bearing this cost in mind, if organisations are able to put every inch of existing space to use with effective space management, it can be a massive money and time-saving strategy. Professional facility management companies have a far stronger understanding of available space across properties. They can examine the current dimensions of an office and determine if there are areas that can be employed to better utilisation. 

Increase Energy Efficiency 

On average at least 20% of the energy used in a country accounts for commercial buildings, whereas 30% of this energy is wasted in an office space as a result of poor space management. One of the main reasons contributing to this energy inefficiency is underestimating the amount of energy that is devoted to unoccupied spaces. 

If any space in an office is rarely occupied by a workforce, then it doesn’t make financial sense for these places to receive heating, lighting or air conditioning. Through an effective combination of space and energy management strategies, organisations can pinpoint areas that less frequently need energy and pull the plug on them. This will make a huge saving on energy consumption and reduce a company’s carbon footprint.

Boost Employee Satisfaction Levels

It’s well-known that happy and satisfied employees result in a productive workplace. It’s believed that the level of employee satisfaction mainly depends on how comfortable they feel at a workplace. It has been reported that on average 37% of employees will accept low salaries if the company has a promising and appealing culture, workplace facilities and technology. 

As the battle to attract and retain talent has gotten more competitive in recent times, providing workspaces that meet employee needs in a powerful way endear them to an organisation. This could be in the form of space management such as silent spaces where employees work with minimal interruptions, creative zones to bring out new ideas and communal spaces to unwind and socialise with other employees.

A professional business centre is a good example to get a clear understanding of how effective and flexible workspace management benefits employee satisfaction and productivity levels, rather than forcing employees to fit into a rigid structure.